Good morning, Alex 👋
Today is 14 May 2026 · 3 things need your attention right now
🚨
Most urgent: Purchase order waiting for your approval
PO-2026-002 — TechEquip laptops ($4,800) has been waiting 2 days. Your team cannot place this order until you approve it.
Money Left This Month
$10,180
of $25,000 · 41% remaining
Spent So Far
$14,820
59% used · 13 of 31 days
Waiting for Your OK
2
Purchase orders need approving
Your Active Suppliers
3
+ 1 being added right now
Your Procurement Journey — How It Works
Click any step to go there
✓
Add a
Supplier
Supplier
Done ✓
2
Raise a
Request
Request
You are here
3
Get
Quotes
Quotes
Ask suppliers to bid
4
Place the
Order
Order
Create a PO
5
Pay the
Invoice
Invoice
When goods arrive
6
Track Your
Spend
Spend
See where money goes
⚡ What Should I Do Today?
-
Approve PO-2026-002 — TechEquip laptops $4,800 · 2 days waitingYour team is blocked until this is approved
-
Overdue invoice: TechEquip — $5,280 is 20 days lateDispute the faulty unit before paying in full
-
Out of stock: HP Laptop — 0 units · new staff onboarding affectedClick to create a reorder request in one step
-
Contract expiring: TechEquip — 18 days · prices up 8%Compare prices before renewing — you may save money
-
Supplier incomplete: GlobalShip Logistics — missing tax certificateThey cannot receive orders until onboarding is finished
Budget This Month
May 2026 · 13 of 31 days gone (42% of month elapsed)
$0$14,820 spent$25,000 limit
⚠ On current pace you'll overspend by ~$10,400. Review your SaaS renewals this month — that's where the savings are.
Overall Health 🤖 AI
78
Good — a few things need attention
2 POs pending · TechEquip +8% · INV-002 overdue · Laptop stock at zero
🟢 Budget: OK
🟡 Approvals: 2
🟢 Suppliers: OK
🔴 Stock: alert
Supplier Health Snapshot
Office Depot Pro
Office Supplies
On Track
Score87/100
TechEquip Solutions
IT Equipment
⚠ Price Alert
Score72/100
CloudServ Partners
SaaS / Services
On Track
Score91/100
GlobalShip Logistics
Shipping & Freight
Onboarding
60% completeAwaiting docs
PrintMaster Co
Marketing Print
On Track
Score78/100
Purchase Orders
Track, approve, and manage all procurement orders
Total POs This Month
—
Pending Approval
—
Approved / Active
—
Total Value
—
Filter:
| PO Number | Supplier | Description | Amount | Requested By | Date | Status | Action |
|---|
New Purchase Order
Fill in the details below — the AI will auto-suggest suppliers and flag any budget issues.
Order Details
Please select a supplier
Please set a delivery date
Line Items *
| Description | Qty | Unit Price | Total | |
|---|---|---|---|---|
| $0.00 |
Subtotal: $0.00
Tax (10%): $0.00
Total: $0.00
✅ This order fits within your monthly budget.
Supplier Directory
Manage your approved supplier list and track performance
🔍
Agent 3 — Supplier Scout
Describe the type of supplier you need. Claude AI will suggest vetted options with pricing benchmarks, lead times, and what to look for.
Quick search:
🔒
You've used 3 of 3 supplier slots (Free tier)
Upgrade to Grow ($39/mo) to add up to 25 suppliers, unlock all 8 AI agents, and get multi-currency support.
Supplier Onboarding
Complete all 5 steps to activate a new supplier. Your progress is saved automatically.
GlobalShip Logistics — Onboarding Progress
60% Complete
✅Basic Info
✅Business Details
✅Payment Terms
4️⃣Compliance & Tax
5️⃣Review & Approve
Step 1 — Basic Company Information
Step 2 — Business Details
Step 3 — Payment & Banking Details
Bank Account Details (for payments)
Step 4 — Compliance, Tax & Documents Action Required
⚠ 2 documents still required before this supplier can be activated. Please collect and upload them below.
This is your supplier's government-issued tax or business registration number
Required Documents Checklist
-
Certificate of Incorporation / Business RegistrationUploaded
-
Signed Supplier Agreement / Terms & ConditionsUploaded
-
Bank Details Confirmation LetterUploaded
-
Tax Certificate / GST Registration Certificate Required
-
Liability Insurance Certificate Required
-
W-8BEN / W-9 Form (US entities only)Not Applicable
Anti-Money Laundering (AML) Declaration
Step 5 — Review & Final Approval
Supplier
GlobalShip Logistics Pte Ltd
Wei Chen — Sales Director
wei.chen@globalship.com · +65 6123 4567
Category & Terms
Shipping & Freight · SGD · Net 7
1% discount if paid within 10 days
Est. annual spend: $10k–$50k
Onboarding Checklist Summary
- Basic company information completeDone
- Business details verifiedDone
- Payment terms & banking details setDone
- 2 compliance documents pending uploadPending
⚠ Cannot fully activate yet. Tax Certificate and Insurance Certificate must be uploaded (Step 4) before GlobalShip Logistics can place orders.
Approval Action
Spend Analytics
AI-powered insights into your procurement patterns — updated in real time
Monthly Spend by Category
Spend Trend — Last 6 Months
Top Spend Categories
| Supplier | Amount | % of Total |
|---|---|---|
| Loading… | ||
AI Spend Insights 🤖 AI
-
Consolidating laptop purchases from 1 supplier (vs. current 2) could save ~12% annually — approx. $744/yr.
-
3 SaaS subscriptions are up for renewal in June. AI found a 15% cheaper bundle alternative.
-
Duplicate order detected: Office Depot stationery ordered twice in 8 days (PO-2026-001 & PO-2026-006). Review before approving.
Department Spend Split
AI Procurement Assistant
Ask anything about your procurement — in plain English. No jargon needed.
🔸 Demo Mode — Add API key →
📊 What's my spend this month?
⚠ Any supplier risks I should know about?
💡 Where can I save money?
📋 Show me pending approvals
🆕 Help me create a purchase order
Recent AI Actions
-
Drafted PO-2026-007 for 10x HP Laptops from TechEquipToday 9:14am
-
Flagged TechEquip 8% price increase vs. marketYesterday 3:02pm
-
Sent onboarding reminder to GlobalShip Logistics12 May · 11:30am
What can I ask?
- 💬 "Order 50 reams of A4 paper from Office Depot"
- 💬 "What's our biggest spend category?"
- 💬 "Who are our top 3 suppliers by spend?"
- 💬 "Is TechEquip's price competitive?"
- 💬 "What invoices are due this week?"
- 💬 "Which POs need my approval?"
- 💬 "How much budget do we have left?"
Purchase Requisitions
Raise a request before committing spend. Approved requisitions convert directly into Purchase Orders.
Total (May)
4
Pending Approval
2
Approved
1
Converted to PO
1
Filter:
| REQ Number | Item / Service | Category | Estimated Cost | Requested By | Date | Priority | Status | Action |
|---|
New Purchase Requisition
Describe what you need — the AI will suggest suppliers and flag budget impact before you commit.
Requisition Details
Be specific — quantity, brand preference, or specification
Please describe the item or service you need
Please select a category
Please enter an estimated cost
Please explain why this purchase is needed
🤖 AI Suggestions
Start typing your item description to get AI-powered supplier suggestions and price benchmarks.
How Requisitions Work
- 📝 Step 1: You raise a requisition here
- 👤 Step 2: Your manager reviews and approves
- 📋 Step 3: Approved → becomes a Purchase Order
- 📩 Step 4: PO sent to supplier to confirm order
- ✅ Step 5: Goods received, order closed
≤$500: auto-approved · $500–$2,500: manager approval → PO · $2,500–$10,000: manager approval → RFQ recommended · >$10,000: founder/director approval + RFQ required
RFQ Generator — Get 3 Quotes
Send structured quote requests to up to 3 suppliers at once. AI compares bids and recommends the best value.
Total RFQs
3
Awaiting Quotes
1
Quotes Received
1
Avg. Saving Found
11%
| RFQ Number | Item / Service | Suppliers Invited | Quotes Received | Deadline | Est. Value | Status | Action |
|---|
Create New RFQ
Select up to 3 suppliers — they each receive an identical quote request so you get a fair comparison.
RFQ Details
Please describe the item or service
Please set a deadline for quotes
Select Suppliers to Invite (select 2–3 for best comparison)
Suppliers see they are competing but cannot see each other's prices — ensuring honest bids.
🤖 AI tip: Inviting 3 suppliers typically saves 8–15% vs. going direct. Anonymous bidding increases honest pricing by up to 23%.
AI Price Comparison & Recommendation
Side-by-side supplier analysis powered by AI — covers price, reliability, delivery speed, and payment terms
What would you like to compare?
Quick compare:
🤖
AI Price Comparison Engine
Type an item above or click a quick compare button. The AI will score your suppliers across price, reliability, delivery speed, and payment terms — and recommend the best choice.
Invoices & Payments
Track every supplier invoice, spot overdue payments, and capture early payment discounts before they expire.
Overdue
—
Immediate action needed
Due This Week
—
Calculating…
Outstanding Total
—
Unpaid invoices
Paid This Month
—
Settled invoices
🤖
AI Cash Flow Alert
Calculating…
Filter:
| Invoice # | Supplier | PO Ref | Invoice Date | Due Date | Days | Amount (excl. tax) | Total (inc. tax) | ⚖️ | Status | Action |
|---|
30-Day Payment Forecast
Overdue
$5,280
TechEquip Solutions
This Week
$2,640
CloudServ Partners
Next 2 Weeks
$1,375
Office Depot Pro
Rest of Month
$1,320
PrintMaster Co
Record New Invoice
Log an invoice received from a supplier. The AI will auto-calculate payment due dates and flag early-payment opportunities.
📷
🤖 AI Invoice Scanner — Agent 7
Take a photo of your supplier invoice or upload a scan. Claude AI will read it and fill in the form automatically — no manual typing needed.
JPEG · PNG · WebP
Invoice Information
Please select a supplier
Required
Required
Invoice Checklist — Before You Pay
- Invoice number matches the one from supplier
- Amount matches the approved Purchase Order
- Goods/services have been received and verified
- Tax calculation is correct for your jurisdiction
- Bank details on invoice match supplier records
- No duplicate invoice already recorded in the system
Payment Terms Guide
| Term | Meaning |
|---|---|
| Net 7 | Pay within 7 days of invoice date |
| Net 14 | Pay within 14 days of invoice date |
| Net 30 | Pay within 30 days of invoice date |
| 2/10 Net 30 | 2% discount if paid in 10 days, otherwise 30 days |
| Due on receipt | Pay immediately upon receiving invoice |
Inventory & Stock Alerts
Set minimum stock thresholds. The AI alerts you when levels drop and auto-creates a reorder request in one click.
Total Items Tracked
8
Out of Stock
1
Immediate reorder needed
Critical (below 50%)
2
Reorder soon
Low (below threshold)
3
Monitor closely
🚨 Stock Alerts — Action Required
Filter:
| Item | Category | Current Stock | Min. Threshold | Stock Level | Status | Supplier | Est. Reorder Cost | Action |
|---|
Add Inventory Item
Track this item's stock level. You'll get an alert when it drops below your minimum threshold.
Item Details
Alert fires when stock drops below this number
How Threshold Alerts Work
- 📦 OK: Stock is at or above your minimum threshold
- 🟡 Low: Stock has dropped below your minimum — order soon
- 🔴 Critical: Stock is below 50% of your minimum — order now
- 🚨 Out of Stock: Zero units — immediate reorder required
When stock hits Low or below, ProcureAI lets you create a reorder request in one click — it auto-fills the supplier, item, and estimated quantity so you don't have to start from scratch.
Contract Management
Never miss a contract renewal. The AI monitors expiry dates and benchmarks prices against market rates.
Total Contracts
4
Expiring (90 days)
1
Review & renegotiate
Active
2
Draft / Pending
1
⚠ Contract Renewal Alerts
TechEquip Solutions — IT Equipment Supply Agreement expires 01 Jun 2026 (18 days).
AI note: Current prices are 8% above agreed contract rates — renegotiate before renewal.
| Contract ID | Supplier | Description | Category | Annual Value | Start | Expiry | Renewal Date | Auto-Renew | Status | Action |
|---|
Add / Edit Contract
Contract Details
🤖 AI Contract Tips
- 📅 Set your renewal alert at least 60 days before expiry — most suppliers require 30 days notice to cancel
- 💰 Always include a price review clause so you can renegotiate if market rates drop
- 📋 Keep a copy of the signed contract in your document storage
- 🔁 Auto-renewing contracts can be expensive — flag them for annual review
- 📊 Use the RFQ Generator 90 days before renewal to benchmark the market
💡 Benchmark tip: TechEquip contract expires soon. Use AI Price Compare to check whether their current rates are still competitive before renewing.
Spend Alerts & Duplicate Detection
AI scans your purchase history in real time for duplicate orders, unusual spend, and consolidation opportunities
Potential Duplicates
2
Review before approving
Consolidation Opportunities
3
Potential savings found
Est. Annual Savings Available
$2,847
If all recommendations followed
🚨 Potential Duplicate Orders
The AI flagged these orders as possibly duplicated based on supplier, item description, and timing.
🔴 HIGH CONFIDENCE DUPLICATE
PO-2026-001 — Office Depot Pro — Stationery Q2 — $1,250 — 11 May
PO-2026-006 — Office Depot Pro — Stationery Monthly Reorder — $320 — 12 May
Same supplier, same category, 1 day apart. Combined value: $1,570. Review to confirm both are needed.
PO-2026-006 — Office Depot Pro — Stationery Monthly Reorder — $320 — 12 May
Same supplier, same category, 1 day apart. Combined value: $1,570. Review to confirm both are needed.
🟡 POSSIBLE DUPLICATE — Review Needed
REQ-2026-001 — 5x Ergonomic chairs — $1,850 — Operations — Tom B
REQ-2026-003 — Safety training + equipment — $800 — HR — Lisa R
Both include furniture/facilities spend in the same period. Confirm different items before approving both.
REQ-2026-003 — Safety training + equipment — $800 — HR — Lisa R
Both include furniture/facilities spend in the same period. Confirm different items before approving both.
💡 AI Consolidation Opportunities
Buying the same category from fewer suppliers typically unlocks volume discounts of 8–15%.
-
IT Equipment: You're buying laptops from 2 suppliers (TechEquip + Office Depot). Consolidating to 1 supplier at volume could save ~$744/year (12%).Based on last 6 months of IT Equipment spend
-
SaaS Subscriptions: 3 separate cloud tools could be bundled through CloudServ Partners. Estimated saving: ~$1,440/year (15%).CloudServ Partners offers bundle pricing — contact them before June renewals
-
Office Supplies: 4 separate small orders placed in May. Combining into 1 monthly order would unlock Office Depot's 5% volume discount — saving ~$663/year.Set up a standing monthly order to automate this
📊 Unusual Spend Patterns
AI compares your current spend against the previous 3-month average and flags significant deviations.
| Category | 3-Month Avg | This Month | Change | AI Assessment |
|---|---|---|---|---|
| IT Equipment | $3,100 | $6,200 | +100% | Investigate — Double the average. Likely the TechEquip laptop order — verify it's approved. |
| SaaS / Services | $2,400 | $2,400 | 0% | Normal — Consistent with monthly subscription pattern. |
| Office Supplies | $800 | $2,100 | +163% | Review — Higher than usual. Possible Q2 restock — confirm with Operations. |
| Marketing Print | $1,200 | $1,200 | 0% | Normal — Matches expected quarterly print run. |
| Shipping | $0 | $520 | New | New Category — First shipping spend recorded. Related to GlobalShip trial order. |
🛡️ Risk Watch
Real-time supplier risk monitoring — distress signals, concentration exposure, and pricing anomalies
Portfolio Risk Score
—
Calculating…
High-Risk Suppliers
—
Score > 50 / 100
Active Risk Signals
—
Across all suppliers
Critical Dependencies
—
>60% spend concentration
🚨 Active Distress Signals
Real-time flags derived from your purchase orders, invoices, contracts, and inventory data.
- Scanning data…
📊 Supplier Risk Matrix
Each supplier is scored across five risk dimensions. Higher score = higher risk. Click a row to view their purchase orders.
| Supplier | Concentration | Price Drift | Payment Risk | Contract Risk | Delivery Risk | Overall Risk |
|---|---|---|---|---|---|---|
| No supplier data yet — add purchase orders to see risk analysis. | ||||||
🏦 Spend Concentration Analysis
Industry guidance: no single supplier should exceed 40% of total spend. Above 60% is a critical dependency.
📈 Pricing Anomaly Tracker
Tracks price movements across repeat suppliers. Persistent upward drift may indicate cost inflation or margin padding.
📋 Risk Mitigation Playbook
Recommended actions based on your current risk profile.
- Loading recommendations…
🎉 Beta Pricing — Locked In For Your First 12 Months
Simple, transparent pricing
No setup fees · No long-term contracts · Cancel any time
💡
Why pay $225/month for Tradogram — with zero AI?
ProcureAI gives you 8 AI agents, real-time risk monitoring, and a full procurement stack for $39/mo. That's a saving of $2,292 per year — and AI that Tradogram will never offer at this price.
Free
Start
$0
forever — no credit card needed
For individuals and micro-businesses taking their first steps in structured procurement.
✓ Up to 3 suppliers
✓ 50 purchase requests / month
✓ Purchase order management
✓ Invoice tracking & compliance
✓ Inventory & stock alerts
✓ Spend analytics & charts
✓ Data backup & restore
✗ PO PDF export with T&Cs
✗ RFQ & quote comparison
✗ All 8 AI agents
✗ Risk Watch
✗ Contract management
✗ Multi-currency support
⭐ Most Popular
Grow
$39
/mo
or $390/yr — 2 months free
The full AI-powered procurement stack. If the AI finds one better quote per month, it pays for itself.
✓ Everything in Free
✓ Up to 25 suppliers
✓ Unlimited purchase requests
✓ PO PDF export with legal T&Cs
✓ RFQ Generator — multi-supplier quotes
✓ All 8 AI agents — Scout · Copilot · Risk Watch · Spend Doctor & more
✓ AI Price Comparison
✓ Contract management & renewal alerts
✓ Multi-currency (USD · GBP · EUR · SGD · AUD · CAD)
✓ Duplicate spend detection
✓ CSV data exports
✓ Claude AI Assistant (bring your own API key)
✗ Multi-user / team access
✗ Xero / QuickBooks integration
For Teams
Team
$89
/mo
or $890/yr — your entire procurement stack under $1,000/year
For businesses with 5–20 staff who need shared access, integrations, and dedicated support.
✓ Everything in Grow
✓ Unlimited suppliers
✓ Multi-user access — up to 10 seats
✓ Xero & QuickBooks integration
✓ Custom approval tiers & escalation rules
✓ Custom branding (your logo & colours)
✓ Dedicated onboarding call
✓ Priority support — 24-hour response
✓ Compliance & audit report exports
✓ Advanced audit trail & data retention
All plans include
✅ Procurement dashboard
✅ Purchase order management
✅ Invoice tracking
✅ Supplier directory
✅ Data backup & restore
✅ Browser-local data (never shared)
✅ No per-seat fees on Free & Grow
✅ 60% cheaper than Tradogram
Questions? Email us at support@procure-flow.net — we reply within 24 hours.
⚙️ App Settings
Personalise ProcureAI for your business. Changes take effect immediately across the whole app.
Your Business
Used in budget burn rate, KPIs, and overspend warnings
The person who approves requests above the auto-approve limit
Approval & Spend Rules
These thresholds control how requests are routed. If you're a solo founder, set the auto-approve limit to whatever you're comfortable approving yourself without a second opinion.
Requests below this value are approved instantly — no sign-off needed
Above this value, getting 3 quotes is strongly recommended before placing an order
Above this value, the founder or a named director must personally approve before a PO can be raised
🤖 AI Integration — Claude API
Connecting your Claude API key activates the real AI brain behind the assistant. Your key is stored only in this browser — it is never sent to any server except Anthropic's own API directly.
Get your free key at platform.anthropic.com/api-keys → Create Key → paste above and save. New accounts include free credits.
🧙 Setup Wizard
Re-run the initial setup wizard to update your business name, budget, and currency preferences. Your existing data is not affected unless you choose "Start fresh" on the final step.
Data & Storage
Where is my data saved? Everything is saved automatically in your browser (localStorage). The app auto-saves every 30 seconds. Nothing is sent to any server.
⚠ Clearing your browser history or cache will erase all data. Use the backup button below before clearing.
⚠ Clearing your browser history or cache will erase all data. Use the backup button below before clearing.
💾 Full Data Backup
Downloads a single
.json file containing all your purchase orders, invoices, requests, inventory, contracts, and settings. Use this to move data to another computer or keep a safe copy.📂 Restore from Backup
Select a
ProcureAI_Backup_*.json file to restore all your data. This will overwrite your current data.Reset wipes all your data and reloads the original sample demo entries. This cannot be undone — download a backup first.